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Privacy Act of 1974; System of Records
Plain English Summary
The Federal Housing Finance Agency (FHFA) is updating its record-keeping system that tracks payroll, retirement, attendance, and leave for current and former employees, as well as their families and beneficiaries. Changes include updates to security measures, record storage, and how long records are kept. These updates aim to improve clarity and ensure compliance with privacy laws. Insurance agents should be aware of these changes as they may affect how personal information is handled within the agency.
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In accordance with the requirements of the Privacy Act of 1974, as amended, (Privacy Act), the Federal Housing Finance Agency (FHFA or Agency) is proposing to modify an existing system of records titled, "Payroll, Retirement, Time and Attendance, and Leave Records, FHFA-15." This system of records contains records pertaining to current and former employees, detailees, and other persons who work at FHFA under the Intergovernmental Personnel Act, as well as these individuals' spouses, domestic partners, dependents, emergency contacts, beneficiaries, or estate trustees. The proposed modifications include: revising the system security classification, system location, system manager, legal authorities for maintenance of the system, purpose of the system, and categories of records maintained in the system; the revision and addition of routine uses; updating the policies and practices for storage of records, policies and practices for the retention and disposal of records, and the administrative, technical, and physical safeguards; and other minor updates for clarity and consistency.